Proactive timetabling

Welcome to part four of how to find time to do the stuff you love! Get to grips with the first three tips before doing this one. In case you missed them, here’s the link. You will almost certainly gain time to do what you want to do by putting these strategies in place. (By the way, if you can’t do them right now, work on getting there bit by bit.)

Tip number four

4. Once you’ve taken action on the first three tips, the next stage is to timetable your week, and your day. What’s the point of creating timetables? Remember when you were at school – and timetables told you where you were supposed to be, on which day, at what time, so you could (allegedly in my case) prepare in advance? You’re going to be using the same principle, only this time you’re in control. You can add as much or as little to your timetable as you like. When you first create your timetable you simply add in what you already do, with rough times. (6am get up, take the dog for a walk, make breakfast and get the kids up, drop the kids off at 8.30am, yoga from 8.45, work from 10 – 1, lunch at 1.30, or whatever is true for you. You get the idea.)

Create your timetables

First of all, make a list of the things you do repeatedly. Get them all down in a big ideas dump. Next you’re going to create two grids – one represents your week and one represents your day. You can do this in a notebook or in Excel or even in a table in Word. Once you’ve got your Excel spreadsheet set up, or your table drawn, grab your list of things you do repeatedly. Write them onto a timetable. Give both your day and your week a structure. (Remember: don’t add anything new at this stage.) However you choose to do it, do a rough version first. Colours are a great visual reminder of what’s coming up and make the whole thing more attractive. I find it easier to colour code when I use Excel for this. Play around and see what works. Use whatever time period works for you too.

Next up: Tip Number Five.

Check out these great productivity resources.

 


Top Ten Tips for Increasing Your Productivity

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Top Ten Tips for Increasing Your Productivity

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